Presence Management

 

ESI Presence Management is a solution that combines hardware and software, plus innovative RFID scanning technology to provide users of compatible ESI phone systems with a number of useful capabilities:

  • Door phone operation
    • Guests simply press the CALL key, which then rings one or more designated phones in the office (phones to ring can be set separately for Day and Night modes)
    • Personnel to which the guest is connected can press a Door Unlock button on their phone to allow the guest access
    • IP version of the Presence Management Reader (door phone) has "door ajar" alarm capability
  • Security access control
    • Easily replace building or secure-area access keys with electronic RFID-based security cards or key fobs
    • Authorized users gain access upon waving the security card or fob in front of the RFID reader
    • Access can be flexibly authorized by user and according to a schedule (on specific days and between specified times)
    • If a card or fob is lost or stolen, it can be immediately invalidated in the system--no more re-keying of locks
  • Presence indication
    • Due to tight integration of Presence Management with compatible ESI phone systems, managers and other users can tell at a glance whether specific personnel are in or out of the building
    • Historical records of employee presence in the building and hours worked can optionally be added
  • Personal Call Routing
    • When a user waves his/her card or fob upon exiting the building, several call-handling choices for that user can be controlled automatically:
      • Call forwarding destination can be selected so that callers can be directed straight to the user's voice mail box instead of the phone ringing several times; alternatively, an outside number such as a cell phone number can be set as the destination.
      • Mailbox greeting selection: a user can specify an "out of office" voice mail greeting that will be activated automatically upon them leaving the building
      • Message notification options: when a caller leaves a voice mail message, the user can optionally be notified at a cell phone or pager number when they are out of the building. The user can pre-set a "quiet time" so that notification does not happen after a certain time of the day.
  • Remote-site support
    • The ESI RFID reader's IP version is capable of remote (off-site) applications. Users can monitor, control, and access the reader at remote sites just as they could a local site.
  • Time and attendance management
    • With the use of optional software, ESI Presence Management can document employees' time and attendance based upon their scanning into and out of the building
    • Time and attendance information information is formatted in a way that can easily be imported into many third-party payroll progrms, such as ADP® and QuickBooks®
  • Video monitoring support
    • Ability to see live guests and other persons attempting access, directly from the user's PC
    • Available on the IP Server 900 or properly-equipped Communications Server
    • Requires a compatible IP camera or an ESI Video Adapter can be used with most analog security cameras